How to create a proper storage of all needed project materials?

3 Comments

1. Igor Travnik 6 years ago
   The storage of all needed project materials (communications log) is prepared and used by project manager (in complex projects by project management office) according to the communication plan. The communication plan is a subdocument of the project plan. In the communications log any report, concernig the given project should be recorded: who, when, where sent a report to whom and what was the respond to this report. The examples of the most important reports: project progress reports, acceptance (of the work, of the deliverable, of the project), exception reports, lessons learned and so on. Please, you can reed also the comment of Peter Mitrik in answer to the same question of Barbora Spisakova.
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2. Peter Mitrik, PMP, CCNA 6 years ago
   I have seen various solutions providing service of project document depository. My recommendation would be to use MS Sharepoint with project management templates. Templates can be purchased from various companies. Templates will create project structure folders, templates for essentials project documents and the standard project setup. You simply need to define the project roles for all stakeholders and you are ready to start. All documents will be uploaded and stored on Sharepoint website available to whoever it needs. Even if somebody from project team leaves, you have all you need at hand.
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3. 

   Juraj Horvat 6 years ago
   The storage should be independent from the person and should be in line with the IT Tools of the company or project. The other what is important is usability, i.e. it should have clear and not complicated structure, easy to update and access via proper channels. Last but not least the governance is also important to keep the storage up to date, manage access properly and if needed the content and the traffic should be secured.
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