Time Management When There’s Not Enough Time. Project managers are taught from the very start that how they manage their time will be critical to their success. Choosing what to focus on first, where to concentrate their efforts and what to defer or delegate is critical not just for the PM, but also for the project. Sometimes PMs just don’t have enough time to do everything. What do you do then?
Eisenhower Matrix. The Eisenhower Matrix, also referred to as Urgent-Important Matrix, helps you decide on and prioritize tasks by urgency and importance, sorting out less urgent and important tasks which you should either delegate or not do at all. How to use the Eisenhower Matrix? Prioritizing tasks by urgency and importance results in 4 quadrants with different work strategies: 1. Do First: First focus on important tasks to be done the same day. 2. Schedule: Important, but not-so-urgent stuff should be scheduled. 3. Delegate: What’s urgent, but less important, delegate to others. 4. Don’t Do: What’s neither urgent nor important, don’t do at all.